Grand Wines Organisation

Question: Discuss about the Grand Wines Organisation. Answer: Introduction The organisation- Grand Wines is a setup based in Sydney to supply different varieties of wine through deals and the delegates have opened up around 400 autonomous wine stores around the city. It represents a comprehensive network of conveyance of wines. Wireless technology in all functions of an organisation is becoming the need of the hour and is rapidly turning into the standard requirement for various tasks through numerous associations and organizations. Grand Wines requires a setup which is centered on the establishment of secure Wi-Fi administrations at various levels of supply chain management so as to bring about efficient delivery of products and get rid of hassles, delays and potholes due to manual handling of data(Walker, 2005). SWOT Analysis The strengths, weaknesses, opportunities and threats related to the instalment of the wireless technology across various spheres if the organisation are as such: Strengths Extremely efficient fibre-optics innovation High-performing installation hardware enabling desired results Cutting down costs such as that of telephone and fax. Expand the deals and make clients satisfied about the service rendered to them. All business delegates can collaborate and work efficiently with all components of the system (Scotland, 2013). Weaknesses Wireless systems are more susceptible to assault by unapproved clients The company may endure impedance on the off chance that others in the same area additionally utilize Grand wines' wireless setup Continuous coverage may be troublesome, particularly in dark spots where no wireless signals can reach. Remote transmission is at times slower and less productive as compared to "wired" systems. In bigger remote systems the foundation system is more likely to be wired. On the off chance that eroded cable lines aren't supplanted and slowed down signals continue, clients may switch over to better alternatives(Scotland, 2013). Opportunities Execution of this proposed system will save time. Business agents can then garner supplementary information during some span of time and process it to the headquarters. Furthermore Sales delegates will have prior information about the delivery of stock(Scotland, 2013). Threats Wireless transmission are airborne in nature and this can lead to opening of the system to interlopers and infringements that can originate from any network. WLAN movement goes over radio waves which tangible things such as walls of an enclosure can't totally sustain(Scotland, 2013). Project Details Title: Grand Wines Wireless Technology Installation 2016 Project Manager: Ted Litman (litman.ted04@gmail.com) Duration of the project: 8 months tentative (November 2016-June 2017) Proposed Budget: Costs of setup $50000 Costs of Annual connection $9600 Maintenance costs $60000 Installation and User support $45000 Server Upgrades $2000 Wi-fi costs $166,600 Total annual costs $322,600 Acceptance criterion: The proposed plan will be accepted by Grand Wines for implementation if it is approved by the Board of Directors and also the financial budget be ratified by the head of finances(Jandebeur Cho, 2010). Factors achieved to determine success Sales achieved over $500,000 in the main year Increment in contracted deals to 30 by year 3 Total assets appreciation over $2,000,000 by year 3. Organized networking and operability Reduction in client congestion and time lag in deliveries(Jandebeur Cho, 2010). Project Objectives The objectives of the proposed system and its utilization in Grand Wines is to diminish time loss during the procedures of transferring information from sales delegates to the main delivery and supply office for the required shipment of the concerned goodwithin the stipulated time. This technology can be fruitful in terms of the influx of requests on the grounds of there being considerable dangerof losing data and work or odds of human follies in obsolete data entry methods. Conveyance speed, exactness of orders, accessible stock and client satisfaction are the fundamental goals and objectives of the project(Jandebeur Cho, 2010). Deliverables of the project Reduced costs of delivery and correspondence Reduction in manual work and increased efficiency Increased potential for an intense versatile workforce(Entrepreneur, 2004). Benefits to the organisation Grand Wines will be benefited in the following ways due to establishment of the technology in the company: Expanded portability and cooperation People who utilize the wireless technology in various stages of the work will have more spare time on their hands so as to focus on other objectives. Enhanced responsiveness This will ensure greater benefit to the client and increased satisfaction. the customers of Grand Wines will get quick responses and deliveries which will lead to greater trust and reliance on the organisation. Better access to data (Entrepreneur, 2004). The list of stakeholders for this project includes: Board of Directors Mr A Whitman, Chairman Mr K Zeist, Director Mr L Phillip, Director Mr T Hody, Chief technical Officer Mr U Kurt, Chief Financial Head Mr Y Cooper, Chief Communications Officer. Plan Purpose The plan for Grand Wines for the installation of Wireless technology for wireless data entry by the sales representatives was developed in lieu of the recent difficulties and hassles faced in the daily procedures for delivering goods to customers. This plan will be implemented so as to steer clear of all such impediments and ensure smooth functioning between various agents, representatives and departments under Grand Wines. The stakeholders in the plan have been mentioned above. The work and progress at all levels will be ratified by these individuals and all information will be communicated to them(Carson Newman Information Technology, 2014). Information to be shared The information in this proposal comprises mainly of the progress, expenses and delays in installation of the wireless services. The information as such will be: Number of individuals working on the project at any point of time Utilization of budget so as to ensure effective utilization of finances Time-lag in any of the objectives to be achieved Details of ongoing work in the company apart from the project so as to ensure that normal work is not hampered(Jackson, 2010). This information will be shared at the end of every second week of the project work. A meeting with the board will be arranged at the end of every second week. Besides the meetings, urgent information requiring immediate attention can be shared with the members via e-mails and telephonic calls. The communications should be held effectively so as to ensure smooth functioning of various departments involved in the installation and also to make sure that any loophole or hindrance in any aspect of the work is conveniently addressed and resolved(Carson Newman Information Technology, 2014). Change management In the event of any sudden or planned change in the plan of action, the following steps will be undertaken: The first step is to identify the reason for change and the area of work in which the change is required. Augment sense of urgency - motivate individuals to move, make aims and decisions genuine and pertinent. Enable activity Get rid of impediments, put to productive use the helpful criticism and support from people with experience and hence reach the desired goals (CISCO, 2015). Meeting agendas The agendas for each board meeting will be as such: Presenting and discussing the progress of each department in the project. Taking into consideration the views and opinions of the members and drafting a plan of action based on those. Reviewing client reactions and responses. Communicating with the subordinated dealing with the wireless data entry system and making note of any impediments experienced by them and taking into consideration the suggestions provided by them. Assigning tasks to the financial, marketing and technical team after reaching objectives at the end of each meeting(Queensland Government Chief Information Office, 2014). Conclusion On effective establishment and implementation of the wireless technology in data entering in the organisation of Grand Wines, the desired results will be obtained within a span of six months and the returns will increase in terms of the annual turnover. Although the initial costs will require some degree of investment, the cost-effectiveness of this plan is quite high and it will eventually lead to cutting down of costs(Scotland, 2013). References Carson Newman. (2014). Information technology strategic plan. Carson Newman Information Technology. Information Technology, 24. CISCO. (2015). 5 reasons to go wireless. Retrieved from www.cisco.com: https://www.cisco.com/cisco/web/solutions/small_business/resource_center/articles/work_from_anywhere/why_go_wireless/index.html5 reasons Richard Stone. (2004, July). 5 steps to setting up a wireless network. Retrieved from www.entrepreneur.com: https://www.entrepreneur.com/article/71518 Jackson, W. (2010, April). 4 threats to wireless security. Retrieved from www.gcn.com: https://gcn.com/articles/2010/04/19/mobile-computing-security.aspx Jandebeur, J., Cho, J. (2010). SWOT Analysis of Near Field Communication Technology . https://www.aabri.com/NO2013Manuscripts/NO13069.pdf. Queensland Government Chief Information Office. (2014). Change Implementation Plan. Queensland: Queensland Government Chief Information Office. Scotland, R. (2013, january 28). Wireless for Small and Mid-Size Businesses: The Objectives, Limitations and Benefits. Retrieved from www.canadablog.cisco.com: https://canadablog.cisco.com/2013/01/28/wireless-for-small-and-mid-size-businesses-the-objectives-limitations-and-benefits/ Walker, A. (2005, December). The Practical Use of GIS Technology in Business. Retrieved from www.directionsmag.com: https://www.directionsmag.com/entry/the-actical-use-of-gis-technology-in-business/12328